Evening Parents!
We are 113 short days from our trip to London! Please read this entire message, as there is much information here.
Payment Schedule and Due Dates
Friendly reminder, all five payments are due by September 6, including any missed payments. If you have questions on your balance, please send an email to treasurer.general@foothillmusic.org
Detail: https://foothillmusic.org/london-tripthe-5th-payment-due-9-6/
Touch-point Meeting
We will meet on Thursday, September 12th, at 7:30 p.m. in C6 to discuss these points and your questions. I look forward to seeing you there!
If you can’t attend in-person, use the zoom link below.
Join Zoom Meeting
https://us06web.zoom.us/j/84475385770?pwd=xabPy7odtLsj5AKelY96C8eeyQgzQJ.1
Meeting ID: 844 7538 5770
Passcode: 647322
Presentation deck: https://docs.google.com/presentation/d/17CvwIT5iiIlzOBS6kzrlHfAlxVRBIpA3apGPFahxvxw/edit#slide=id.p
Chaperones
We still need more chaperones for everyone to go to London. Please consider serving as a chaperone. We would love to have all parent/guardians that signed up for the full package to volunteer. However, because we have not yet reached the minimum chaperones, we have another option. We will consider a mix of “flight only” chaperones and “land only” chaperones. In order to serve as a “flight only” chaperone, you must have signed up for the full trip package. Your duties will begin at the airport and end after hotel check-in, then begin again when it’s time to return home. “Land only” chaperones, will take over for “flight only” chaperones in between, and must have signed up for the “land only” trip package.
Can you please email Michael Schweizer at michaelschweizer1@icloud.com if you are willing to chaperone or have any questions on chaperone duties?
Chaperone Lead – need someone part of the trip to coordinate chaperones and organize student groups into hotel rooms
Insurance
The Foothill Band Boosters want to ensure that you are fully informed about how this coverage works and how refunds are handled.
As part of your travel package, The Parade has included comprehensive travel insurance to offer you peace of mind during your trip. This insurance is active as of September 1st, 2024. It covers a range of potential issues, including trip cancellations, medical emergencies, and lost belongings.
Here is a link to the Travel Insurance policy.
https://drive.google.com/file/d/1YSXmKNTiG2u3FQgSKrYCVYpgYThytLtE/view?usp=sharing
Now that the Travel Insurance is active, all refund requests must be submitted directly to The Parade. A $400 deductible must be paid if a claim is under Section 1 or 2. There is a $150 deductible if you file a claim under Section 4. We (Foothill Band Boosters) are not authorized to process refunds or handle claims on your behalf. The insurance company will review each case individually and determine the appropriate reimbursement based on their policies and guidelines.
To file a claim or inquire about the status of a refund, please get in touch with the insurance company directly using the contact information provided in your insurance documentation. They can guide you through the process and provide assistance as needed.
If you have any questions about the coverage details or need help locating the insurance documentation, please get in touch with the Foothill Band Boosters. We are here to support you and ensure you have all the information you need for a smooth and enjoyable experience.
Tentative Itinerary and Hotel
Here is a link to the TENTATIVE itinerary for our visit to London:
This is tentative because The Parade is still working out details four months before our arrival. We expect a more finalized itinerary in November. If you have any questions, please send me an email at president@foothillmusic.com
Here is information about Doubletree Docklands, the hotel we will be staying at:
Pre-Trip Help Needed
We need several contact points to send data and information to the London Parade. This will involve communicating via email and filling out spreadsheets.
Here is the help we need:
- Travel Contact – Someone who will compile everyone’s names, passport numbers, or visa numbers
- Hotel Contact – Will help gather names and student requests for pairing up in the rooms.
- Equipment Transport Contact—Someone who will help gather instruments and uniforms for transportation. A logistics company will pick up those items for us.
- Chaperone Lead – Michael is stateside; we need someone on the trip.
- Food Contact—Someone who will help map the names of all travelers to ensure they have food cards, inform them of allergies, and more.
You can include me in any and all communications you send. Let me know if you can help: president@foothillmusic.org.
Thank you for being part of this amazing trip and helping make this an incredible experience for our students.
With gratitude,
-Rob
President, Foothill Band Boosters